OVERVIEW The Operations Administrator will report to the Director of Operations. This is a non-exempt position with regularly scheduled hours of 8:45 a.m. - 5:15 p.m., Monday - Friday with additional hours as required.
ESSENTIAL JOB FUNCTIONS:
Responsible for processing invoices and reconciling the receipt of: temporary labor, repairs and maintenance, office supplies, copy and print services and supplies, shipping and receiving, ensuring the price, quantity, delivery dates and descriptions coincide with orders for all offices.
Conduct semi-annual product and service price comparisons on department vendors, ensuring that quoted pricing is billed accordingly and the firm is receiving the most competitive pricing.
Directly purchase supplies the following supplies and manage all processes associated terms and conditions.
Manage Billback functionality for all services associated with the Operations Department.
Reconcile monthly billing of personal and non-standard office supplies.
Reconcile monthly billing of personal USPS transactions.
Manage electronic and paper files for the Operations Department.
Generate daily comparison reports for copy and print charges.
Revise department standard operating procedures.
High school diploma, college degree preferred or equivalent work experience.
Five or more years of accounting/operations background. Vendor and inventory management experience required.
Proficiency working with MS Office; strong analytical skills; written and verbal communication skills; detail oriented; able to multi-task; excellent customer service skills; ability to maintain strict confidentiality.