The Event Coordinator’s primary responsibility is to assist in the development of education programs and support the event operations for ILTA’s portfolio of national and international conferences and events.
Event Education Responsibilities:
Participate with the Events team and Leadership team in the planning and strategies for conferences and events
Coordinate the development and execution of education programs for events:
Planning - Coordinate educational program development (project plan, timelines, checklists, resources)
Coordinate and manage communications with advisory groups and planning committees, including planning agendas and leading discussions with teams of volunteers on conference calls, through email, and in-person meetings
act as backup for Events Education in developing the educational program for ILTACON
coordinate the development of the educational program for ILTA live events (LegalSEC Summit, INSIGHT and others)
coordinate orientation webinars for planning committees and speakers
coordinate content for conference websites, mobile apps and other online resources
assist with suppliers – AV, exhibition services, destination services, event planners, registration, staffing, transportation, speaker bureaus and other event requirements
assist with registration and badging process for all attendees, inquiries, attendee lists and demographics, coordinate conference email inboxes
Coordinate event project plans, workflow, calendars, timelines, process documentation
Assist with the development and implementation of all marketing and promotional materials for all events including developing the event marketing plan
Coordinate inventory of conference-related supplies
Work with Business Partners in securing their affiliate events at ILTACON
Coordinate the entry of data and reporting related to ILTA’s Association Management Database - (venue, sessions, speakers)
Collaborate with other functional areas:
IT department, coordinating event technologies (speaker management, mobile event apps)
Membership and Education, coordinating with overlapping education programs
Partner Development, coordinating with partner education and thought leadership
Reports to the VP, Events & Conferences.
Effectively maintains relationships with other functional area leads and team members as they relate to events.
2+ years relevant work experience and knowledge of event/conference planning logistics required.
Excellent oral and written communication, time management, conflict resolution, problem-solving, and project management skills.
Bachelor’s degree in a related field is preferred.
Experience with the legal sector is preferred.
Proficiency in G Suite or similar applications is preferred.
Experience working with event registration/housing is a plus.
Telecommuting is allowed.
Additional Salary Information: LTA offers a comprehensive benefits package that includes medical (PPO, HSA, and HMO plan options), dental, vision, 401k matching, life insurance, team member assistant programs, long term disability options, and flexible spending accounts. In addition, there are employee-paid supplemental options including pet insurance, legal aid and other discounted benefits. We offer paid vacation, sick time and holidays.
About International Legal Technology Association
The International Legal Technology Association serves the professional needs of more than 21,000 U.S. and international legal technology professionals and their organizations. Our core values—respect, commitment to members, sharing of information and promoting lifelong learning—drive all we do to support the peer-driven organization that is ILTA. ILTA staff demonstrates excellence throughout 5 main areas of our organization: Membership, Events, Business Partnerships, Marketing and Communications, Technology/IT/Operations. Our focus is to achieve results for our membership and the legal technology profession at large. Much of the value we provide as an association occurs through the coordinated efforts with our global volunteer membership teams. ILTA offers a comprehensive benefits package that includes medical, dental, vision, 401k matching, life insurance, team member assistance programs, long-term disability options, and flexible spending accounts. In addition, there are employee-paid supplemental options including pet insurance, legal aid, and other discounted benefits. We offer paid vacation, sick time and holidays. ILTA is growing. We have several exciting employment opport...unities. ILTA is an equal opportunity employer of protected veterans and individuals with disabilities. All qualified applicants will receive consideration for employment in open positions without regard to race, ethnicity, gender, color, religion, sex, age, marital status, ancestry, citizenship, physical or mental disability, medical condition, veteran status, sexual orientation or any other protected characteristic. All personnel actions, such as compensation and benefits will be administered in accordance with the principles of equal employment opportunity. ILTA encourages the referral of qualified individuals with disabilities, veterans, women, and minorities.
ILTA Core Values:
These are the beliefs and behaviors that inform everything we do as an organization.
• Respect our colleagues
• Commit to the highest standards of professionalism
• Provide unbiased and accurate information
• Maintain the highest ethical standards
• Nurture skills and talents to promote lifelong learning
• Develop and enhance strategic relationships
• Provide opportunities to celebrate volunteers and maximize their value to foster a trusted resource community