Latham & Watkins, a global law firm consistently ranked among the top firms in the world, is currently seeking a Records Senior Coordinator to join our winning team, located in Silicon Valley. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation and collaboration.
The Records Senior Coordinator will receive a generous total compensation package. Bonuses are awarded in recognition of individual and firm performance. Eligible employees can participate in Latham's comprehensive benefit program including healthcare, life and disability insurance, flexible spending accounts, a 401k plan, and more! In addition, employees receive 10 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure.
As a Records Senior Coordinator at Latham, you will be responsible for coordinating all primary functions of the Records department, including file management (both physical and electronic), file intake, file releases, destruction requests, data access requests, case room management, and records retention. The Senior Coordinator exercises judgment in ensuring that firm policies and procedures are followed, and understands how ethical and legal obligations impact the storage, organization and transfer of data in a global environment. He or she advises attorneys, legal professionals and staff about records management best practices, data privacy and security issues, and other risk management issues. He or she keeps abreast of all department operations and will assume maintenance of the department in the absence of a Supervisor or Manager. The Senior Coordinator also provides training for personnel on a variety of information governance topics while accomplishing these and other critical functions:
Coordinating all major functions of the department with minimal supervision; developing plans, organizing files and workflow, and assuming responsibility for the completion of major projects
Identifying opportunities to enhance the Information Governance program through a thorough understanding of information management and security principles
Consulting firm personnel on the appropriate locations where data should be stored; acting as a resource regarding various information governance questions for staff, attorneys, and other users
Coordinating file intake, release, destruction, and data access procedures for the office; ensuring compliance with policies, and ensuring completion of the process; responding to questions, and providing instruction and training as needed
Following records retention procedures; ascertaining which files are subject to retention; communicating with attorneys and clients regarding the disposition of files; maintaining meticulous records regarding file disposition
For all records processes (including records retention, file releases, file intake, file destruction, and data access requests), reviewing and analyzing information (in both physical and electronic format) to determine appropriate handling of the information
Organizing boxes, following offsite storage procedures, preparing files both physically and within the records and other databases
Overseeing space coordination and the organization and classification of large document collections in the Records Center, case rooms, file cabinets, offsite storage facilities, or wherever records may be found
Developing, maintaining, and coordinating appropriate inventory systems to track persons responsible for the files, room usage, file status and location, and other factors related to effective space management and Records oversight
Communicating regularly with attorneys and paralegals to ascertain the status of client matters to ensure files are maintained appropriately
Assisting with special projects on various issues as needed
Promoting effective work practices, working as a team member, and showing respect for co-workers
As a Records Senior Coordinator, you will be expected to apply your organizational and communication skills while displaying a positive, high-energy attitude. The successful Records Senior Coordinator must have extensive knowledge of records procedures and records retention principles and practices, as well as the ability to handle confidential and sensitive information with the appropriate discretion. The Senior Coordinator will demonstrate a thorough knowledge of the physical and electronic resources of the department and firm. The Senior Coordinator must also display knowledge of document management systems such as iManage, as well as knowledge of litigation support applications, preferably Concordance, iCONECT, and/or Eclipse. The ability to follow consistent procedures and display an attention to detail in all work activities is desired.
A Bachelor’s degree is required. Five (5) years of relevant records experience desired, preferably at a law firm is desired. Experience in other law firm positions having significant document organizational responsibilities may be considered in lieu of directly related Records experience. Extensive time using a computer including use of a PC keyboard and mouse or similar data input devices is required of this position. Heavy lifting of archive boxes and other materials weighing up to 40 pounds is required. The height of the stacks is usually from five to seven feet and the individual should be able to reach the topmost shelf, with the help of a stool. The ability to operate a hand truck, and carry and organize file folders is also needed.
Qualified candidates are encouraged to apply by clicking the ‘Apply Now’ link.
Latham & Watkins is an Equal Opportunity Employer. Our commitment to diversity, equal opportunity and sustainability enables Latham & Watkins to draw from a remarkable wealth of talent to create one of the world's leading law firms.
For information regarding family care and medical leave (CFRA), click here.
About Latham & Watkins LLP
Founded in 1934, Latham & Watkins is a full-service global law firm with more than 2,000 lawyers in its offices in the world's major financial, business and regulatory centers. The founders of Latham & Watkins instilled an ethic of hard work, commitment and quality that flourishes today and has nurtured the firm's growth into one of the world's premier business law firms. With that growth, we have built internationally recognized practices in a wide spectrum of transactional, corporate, litigation and regulatory areas. Our success is grounded in our devotion to the collaborative process, which reaches across global offices and practices and draws upon our deep subject matter expertise, an abiding commitment to teamwork and a powerful tradition of creative lawyering. Our lawyers, paralegals and professional staff throughout the world comprise a rich mixture of men and women of different races, ethnic backgrounds, sexual orientations, cultures and primary languages. We are strengthened enormously by this diversity, and our commitment to diversity and equal opportunity enables us to draw from a remarkable wealth of talent to recruit and retain the best lawyers and create one of the world's leading law firms.