Position Summary   
The Event Education Coordinator's primary responsibility is to assist the Events Education   
Manager and support the respective volunteer teams in developing educational programs   
for ILTA's portfolio of global conferences and events.  

Specific Responsibilities  

• Collaborate with the Content and Event Experience teams to develop and   
  implement strategies for educational programming at conferences and events.
• Coordinate the development and execution of education programs for events, such   
  as:
  • Conference Education Planning
  • Coordinate educational program development (project plan, timelines, checklists, resources).  

Volunteer Leaders  

• Coordinate and manage communications with planning committees, including preparing agendas and facilitating discussions with teams of volunteers on conference calls, through email, and in-person meetings.  
• Answer questions from volunteer leaders.  
• Create interview scheduling for seating committees for ILTACON and other events throughout the year and participate in the interviewing process.  

Educational Programming 

• Act as backup for Events Education Manager in working with the volunteer leaders to develop the educational program for ILTACON.  
• Coordinate the development of the educational program for other ILTA live 1–2 day events.
• Support the Event Education Manager for EVOLVE, ILTACON, and other large events as applicable.  
• Coordinate orientation webinars for ILTACON and EVOLVE planning committees and speakers.
• Coordinate content for conference websites, mobile apps, and other online resources.
• Coordinate obtaining CLE (or other credential) approval for sessions and webinars.  
• Coordinate session presentations and materials.  
• Coordinate evaluations for applicable events and present them to the Event Education Manager for review/analysis.
• Monitor sessions (in person and online, depending on the format of the event) and assist with event logistics.  

Speakers  

• Coordinate communications with speakers (guidelines, resources, timelines, and published information).  
• Ensure that each speaker signs the Speaker Agreement and is aware of the deadlines and other event logistics.
• Coordinate and track speaker day passes.  
• Coordinate and circulate the Speaker Know Before You Go webinar (Event Education Manager, Conference Co-Chairs, and additional members from the Service Delivery Team would speak at this webinar).  
• Coordinate reservations for the "Speaker Ready Room" at conferences.  

Analysis and Reporting  

• Manage the educational slate, including areas of focus, target audiences, and member/vendor speakers.  
• Track volunteer and speaker demographics and compare to prior years.  
• Assemble post-conference analysis: attendee demographics, session evaluations, and meetings/feedback given by staff, attendees, and volunteers after conferences.  
• Collaborate with other functional areas:
  • Information Technology: Coordinating event technologies (speaker management, mobile event apps, etc.).  
  • Education: Coordinating with overlapping education programs.  
  • Membership: Coordinating with education and thought leadership.  
  • Business Development: Investigating business partner-related inquiries.  Accounting: Coordinating expense tracking (for self and volunteers).  

Internal Relations

• Reports to the Event Education Manager.  
• Effectively maintains relationships with other functional area leads and team members as they relate to events.  
• Actively participates in conversations with other members of the ILTA staff as needed.  
• Attends conference-related meetings.  
• Adheres to ILTA's Core Values (see below) in all interactions.  
• Reply to all inquiries from co-workers in a timely and professional manner.  
• Act as the staff liaison to volunteer committees as assigned. External Relations  
• Organize and manage the volunteers who help scan people into educational sessions.
• Provide on-site support to the volunteers and the ILTA IT Support team.
• Ensure speakers have the necessary resources and materials.  
• Escort keynote speakers to conference rooms prior to their sessions.  
• Set up rooms for in-person and virtual volunteer meetings and groups during events and event planning activities.  

• Available for travel, as needed, and available for travel in the months of February, April, and August for our offsite ILTA All Staff meeting, EVOLVE, and ILTACON conferences.  
• 2+ years relevant work experience and knowledge of event education planning.  
• Excellent oral and written communication, time management, conflict resolution, problem-solving, and project management skills.
• Proficiency in Microsoft Office.  
• Bachelor's degree in a related field is preferred.  
• Experience within the legal sector is preferred.  

About International Legal Technology Association

The International Legal Technology Association serves the professional needs of more than 24,000 U.S. and international legal technology professionals and their organizations. Our core values—respect, commitment to members, sharing of information and promoting lifelong learning—drive all we do to support the peer-driven organization that is ILTA. ILTA staff demonstrates excellence throughout 5 main areas of our organization: Membership, Events, Business Partnerships, Marketing and Communications, Technology/IT/Operations. Our focus is to achieve results for our membership and the legal technology profession at large. Much of the value we provide as an association occurs through the coordinated efforts with our global volunteer membership teams. ILTA offers a comprehensive benefits package that includes medical (PPO, HSA, and HMO plan options), dental, vision, life insurance, team member assistant programs, long term disability options, and flexible spending accounts. In addition, there are employee-paid supplemental options including pet insurance, legal aid and other discounted benefits. We offer paid vacation, sick time and holidays. ILTA is an equal opportunity employer of p...rotected veterans and individuals with disabilities. All qualified applicants will receive consideration for employment in open positions without regard to race, ethnicity, gender, color, religion, sex, age, marital status, ancestry, citizenship, physical or mental disability, medical condition, veteran status, sexual orientation or any other protected characteristic. All personnel actions, such as compensation and benefits will be administered in accordance with the principles of equal employment opportunity. ILTA encourages the referral of qualified individuals with disabilities, veterans, women and minorities. ILTA Core Values: These are the beliefs and behaviors that inform everything we do as an organization: Respect our colleagues; Commit to the highest standards of professionalism; Provide unbiased and accurate information; Maintain the highest ethical standards; Nurture skills and talents to promote lifelong learning; Develop and enhance strategic relationships; Provide opportunities to celebrate volunteers and maximize their value to foster a trusted resource community; and Foster diversity, equity and inclusion throughout the ILTA community.

Show more

Show less

Connections working at International Legal Technology Association